The tools to know about the new version of Gmail

In April, Google added a column at the top of the setup menu: "Try the new Gmail." "You may not have noticed this option or you do not want to change because you like your current version of Gmail.

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Whatever group you belong to, The good news is that "the new Gmail" is not so different from the previous version, it still has the same interface and does not organize your emails differently.The new features available to Gmail users are designed to make you more productive (partly thanks to artificial intelligence) and to increase the security of the information you share.

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Keep reading to find out what Gmail brings before you try it for yourself … Or, if you've already tried it, you can discover things you do not know yet.

First, how to switch to the new Gmail

Go to setup menu, just below the icon gear cone in the upper right corner of your inbox. The first row will read " Try the new Gmail ". The page will be updated and a window will appear asking you to configure the density of the content. If you want to take advantage of all the features of the new Gmail, click on "default". You can always go back to the clbadic option or change the density later if you decide to view more emails on the front page.

Note: If you use Gmail to work, the G Suite administrator of your company needs some decisions on what you can change. If you want to change your work email and you do not find the option, this may be the reason.

Shortcuts in Preview Messages

Dora you will have option to archive or delete emails before opening them by clicking on a series of new icons that appear when you pbad the mouse on each e-mail. There is also the option "mark as read" and "repeat" which allows you to hide a message from your inbox for a certain time (later the same day, the next day, the weekend or a personalized date). And then, magically, the message will disappear temporarily, giving you the option of not opening it until you have time to really pay attention.

In the content density that is displayed by default, you can see icons under the mail subject that preview attachments, and you can even see what these files contain without having to open the mail.

^{Image: Google}

A Little Push

Now Gmail is going to give you a boost virtual there is a mail that does not do it You've been giving an answer for a long time, so you do not miss anything important. It will not do it with all messages, only those that the AI ​​detects as important or that come from a sender that you normally respond to, like a previous messaging chain.

In the overview of these messages in your inbox, you will see a note in orange that will say something like "Received 3 days ago. Do you want to answer?" And another On the other hand, if someone has not responded to an email you sent them a few days ago, Gmail will ask you if you want to follow up. These "virtual nudges" can be disabled at any time, in the configuration section.

Smart answer

Gmail users in their mobile version should already be familiar with this feature, but now it also comes to the desktop version. This tool is also supported by AI and provides you with options to respond quickly to a message. When you click on the answer button, you will see blue buttons that say "Perfect, thank you very much!", "Sounds good" and "Wow" as smart answer options. If you click on one of them, the text will appear in the mail reply field and the only thing you will have to do is send it. The options vary depending on the content of the message. As reported by Google in a blog post in April, Gmail's smart replies already occupy 10% of the responses sent to mobile

Smart Copy

This is one of the features that you do not will not see immediately when you change to the new version. It's a bit similar to the smart answer, and is a tool designed with AI to write emails for you, but a lot deeper.

The Intelligent Drafting also suggests greetings and goodbyes like "Good Weekend" s it is Friday and other common phrases and complete sentences that will help you fill the body of the message, depending on the context of the message. This tool helps users to write without repeating and without making grammatical or spelling mistakes.

Native Offline

You will no longer need Wi-Fi to check your email account when Google has launched its Native Offline feature as part of the new Gmail. Your messages will be synchronized and available for your search even when you are not in a login area and from there you can write emails and specify the messages you want to delete or save as soon as you return. online.

] This is an option specifically designed for business users (for which the system area controls their settings) and will allow messages to expire or expire (this will 39; that is, they will not be available anymore) after a certain time. This will be very useful for people who share sensitive information and who do not want it to remain in the inbox indefinitely, in case their accounts are hacked. Users can access this option via a shortcut in the line of icons that allows them to add an attachment or hyperlink to the message.

In confidential mode, users can incorporate an extra layer of protection, more beyond the time limit of self-destruction. The person sending the message can ask the recipient to write a two-digit authentication code to open the mail, thus ensuring that whoever opens it is really the person who needs to do it.

In addition, you can prevent the recipient from resending, copying, downloading, or printing the message you sent.

Even Stronger Security Alerts

Users Will Now See Larger, Reder Security Alerts When Gmail's Artificial Intelligence Detects a Message That May Cause Cybersecurity Risk

In a red rectangle, an X will appear inside a white circle if Gmail detects a message that may contain a risk and will give you the caption: " This message sounds dangerous, it may be trying to steal your personal information Do not click on any link if you're not sure who the person is sending it to. "

Task Integration

Google users will be able to create to-do lists or things to do in a new application. Tasks that will be integrated into Gmail. You can badign a due date, put subtasks by categories and score points in the calendar when the tasks are completed

Side Panel

Do you switch from one window to another? another between your Google Calendar and your Gmail? ? A new sidebar in the new Gmail eliminates this problem.

Your sidebar, to the right of your inbox, will display your daily calendar on Google, your to-do list (mentioned above) and the notes you can add from Trello, RingCentral, Asana, DocuSign and many more. # 39; others. There is even an application called Mailtrack that lets you know when someone has opened your emails. You can hide this side panel when you feel embarrbaded.

And Google has announced that very soon this panel will also be available in your calendar, documents, spreadsheets and presentation applications.

19659007] In the Mobile Gmail application, users receive suggestions of messages that the AI ​​algorithm detects as important. Thus, users will not receive notifications whenever someone is answering a long string, to give an example (unless they decide it). The option to enable or disable alerts will be visible in the mobile application.

Suggestions to delete subscriptions

In addition, Gmail Artificial Intelligence on mobile will create alerts for the senders you open the most, asking if you want to subscribe. emails and introducing you to the option of removing the subscription that you never open.

Source: Entrepreneur

Source Photo: Entrepreneur