Best time and presence systems

There are many ways to manage employee time and attendance, but one thing is clear: the days of time cards for the physical timestamp are over. However, while there are a number of electronic solutions, they are not all adapted to the needs and can eventually cause management problems and employee resentment.

Some time management software may be overloaded when multiple employees try to manage their vacations and sick days. Other solutions use obsolete technology that does not integrate with modern computer systems, and some time management software may face issues such as not being compatible with mobile devices or even not to be friendly at all.

And yet, time management is an essential part of a multi-employee business. Managers need to have a very clear idea of ​​what employees are doing and the fact that the tasks are done quickly – and if not, the reasons for the delays. In addition, employees need to know that they are correctly credited for the hours worked as well as the benefits and rights that should apply.

Fortunately, there are good time management and attendance platforms – the challenge is to find them for business owners and IT managers. To facilitate this task, we list the best products currently available.

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1. TimeTracker

At low price

Integrations available

Free try

TimeTracker by ebillity is a time tracking solution for time management, payroll and billing. The system runs from the cloud and is accessible via the web or via apps for Android or iOS. It also creates automatic backups so you do not lose your data even if you lose your Internet connection.

The software itself aims to automate the time management process, with easy synchronization via digital time cards that can be used from multiple locations. It can schedule breaks and offers easy editing of timesheets with the possibility of making changes prior to submission for payroll. Managers can also check the location of employees with GPS tracking.

Of course, badyzes are included to allow managers and business owners to generate reports to measure their effectiveness.

There is also an option to cover billing, which can automate expenses and integrate with Stripe to make payments. A number of integrations are available to support this feature, including QuickBooks, Xero, ADP Workforce, and Sage. There is also an option to support legal documentation services.

For basic time management software, a base fee of $ 8 per month plus $ 4 per user is applied. However, if you wish to use the billing service, an additional fee of USD 4 is charged. A free trial is available.

2. branch

Reduce staff turnover

Unique communication platform

Free level

Branch is a time management platform designed for businesses to reduce staff turnover, overtime costs and the time required to manage shifts. He does this using a number of methods.

One is to provide employees with instant access to their earnings, so that they always know how much they will receive. This means that payment errors can be reported more quickly, which takes less time to try to discover the source of the problem and generates less stress for staff members. Employees can also track their shifts and view their schedules, while having the ability to edit or exchange them, all via an app on their phone.

Another feature is the ability to manage employees on multiple sites, whether between services or even different office buildings. Managers have access to employee information and can badign the best workers with the right skills to where they are needed – and at the right time.

Branch also provides secure channels to simplify communications using a single space. This means that managers can contact each other directly on one channel or employees on another. This reduces the need to make ads in stores, send emails to the office and make phone calls.

There is a free level available for business users based on a single location. Although this does not come with all the features of the enterprise version, it still covers all the basics. The pricing of a customized version for the company requires a quote.

3. When I work

Geofenced clock in

Clock reminders

Free for up to 75 users

When I Work is a platform that aims to simplify time management and payroll. As expected, it runs from the cloud, allowing easy access via a smartphone app for Android or iOS. And even more interesting, it has some particularly interesting features.

One of them is that even if it makes it easier to score through the application, when I work, it allows you to work only in a designated area, so that the employee must be physically present to do so. It also provides notifications to employees if they forget to disconnect, helping to avoid misunderstandings and errors that can affect payroll.

There is also a standard planning application for managing shifts, organizing overtime, approving leave requests, and managing expenses. It then integrates a communication platform allowing managers and employees to privately discuss the planning and availability of positions.

The application is free for any business with up to 75 users and covers the basics of planning, availability and communications. Paid packages are available for more users with more features, their cost ranging from $ 1.50 to $ 2.25 per user per month, depending on the number of additional features required. Companies seeking API access, single sign-on, and custom options will need to request a quote.

4. Deputy

Facial recognition

Dynamic reports

Personal task

Deputy provides an all-in-one cloud software platform for managing calendars and timesheets, payroll, outlets and communications.

The online planning application allows to manage multiple roles, departments and even locations from a single dashboard. The drag-and-drop feature makes it easy to create new shifts and work templates. You can also create custom planning templates to create automated shift templates. Employees can be automatically notified of changes made to shifts and exchange them directly with other people through the application.

Geolocation and / or facial recognition software can be used to ensure employees can connect securely. Missed breaks that could cause compliance problems can be reported. Dynamic reports can then be used to develop more effective schedules and ensure that departmental budgets meet objectives.

Personal tasks are also available as a feature, which allows managers to badign specific tasks to specific employees. They are then informed and can then confirm that the tasks have been started or completed within the Assistant Communication Platform, which also provides news feeds and personalized messages.

Pricing operates on a tiered structure, with the least expensive level being $ 2 per employee per month and focuses on basic time and attendance management services, with Premium offering all services costing $ 3 per employee. employee and per month. A free trial is also available.

5. Hour of reply and presence

Hand of work distributed

Covers employees and contractors

Chatbot for easy queries

Replicon Time and Attendance is one of the many productivity and efficiency software platforms offered by the company. It is aimed primarily at companies whose workforce is distributed and who might otherwise be difficult to manage with a single system. This includes not only full-time and part-time workers, but also remote employees, subcontractors and field workers, all of whom can be managed with the help of a centralized cloud system. .

The service can cover all aspects of time tracking, including clock entries and exits, breaks and activity tracking. It also covers absentee management, including a self-service option for leave, as well as shift badignments and schedules as well as availability. Everything can be collected for payroll, even when payroll and tax codes can vary, making it easier to manage team productivity and labor costs.

Management can be done through a web interface, although employees can easily request shift changes and raise queries through a mobile app. The communication platform also includes a chatbot to discuss availability and rights, as well as to answer basic questions, if any.

The Replicon Time and Attendance Platform can integrate with QuickBooks, Sage, Xero, ADP, SAP and Oracle, as well as other Replicon productivity and efficiency software. .

A free trial is available, but you will need to contact a representative for rates.