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To help employees better manage their day, Google Calendar introduces new “Time Insights” that allow paid workspace users to see “how. [their] time is spent between meetings and collaborators.
Announced for Calendar in March, Google calls Time Insights a “personalized analytics experience.” The purpose of these statistics is to:
With the changes made to our work environments over the past year, some people have more meetings and may have less control over how their work time is spent. Time Insights can show you this data and help you plan your time better.
Google explicitly notes that this information is “visible to you, not your manager” amid criticism of other analytical attempts made by other companies and products. Nevertheless:
If you manage other people’s calendars and have the “manage sharing access” permission for those calendars, you can view their time information.
This side panel first displays a “time allocation” based on the “working hours” you manually set in the calendar and the types of meetings you have (1: 1, 3 or more invitees, “Need to answer ”and everything in the course of a working week).
The “Time in meetings” statistic shows the day of most of your meetings and the daily average over several weeks. Finally, there is a “People you meet” section:
Show who you spend the most time meeting with. You can also pin down key stakeholders to make sure you stay in touch with them. Hovering over a person will also highlight meetings on your calendar that include that person
This information is only available on the web with a “More Information” button (graphic icon) opening the panel. When enabled by default, Workspace administrators can disable it for an organization. It is being rolled out and will be available to a greater number of users during the month of September:
- Available for Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus customers and nonprofits
- Not available for Google Workspace Essentials, Business Starter, Enterprise Essentials, Education Fundamentals, and Frontline, as well as for G Suite Basic and Business customers
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